How do I register my child with Valley Fort RFC?

Player Registration via the Valley Fort Website

  • Go to https://valleyfort.com/ and click on the ‘Player registration’ link.
  • Enter your parent and player registration details and click ‘Submit’.
  • You will then receive the following emails:
    • ‘Player Confirmation’ email(s) for the relevant age group(s)
    • A ‘PayPal Invoice’ email(s) for you to log on and pay
    • A ‘New Account User Creation’ email which will contain the password for you to log onto the Valley Fort App which will be using for all communications, player availability and logistics next season. Keep this safe!
  • The ‘Player Confirmation’ email and ‘New Account User Creation’ email may go to your junk email so please check there if you do not receive these and mark the new info@valleyfort.com email address as ‘Not Spam’ so you receive all future details!
  • The PayPal invoices may take a few minutes to come through so please be patient.
  • NOTE: For any additional Player and second Parent / Caregiver emails registered then they will receive a ‘New Account User Creation’ email prior to the start of the season which will contain the password for them to log onto the Valley Fort App so they can view schedules and communications etc too. Please do not try to register these emails as new accounts via the App.

Player Registration via the Valley Fort App

  • Download the App via:
  • Click on ‘Register Account’ and enter the ‘Parent 1’ details.
  • Retrieve your account password from the email sent to your registered email address and log into the App. Please check your junk mail if you do not receive this email within 5 minutes and mark the new info@valleyfort.com email address as ‘Not Spam’ so you receive all future communications!
  • Click on ‘Add Player’ to enter all your player’s details.
  • Select ‘Registration’ from the menu bar in the top left and click on ‘Register’.
  • Select all players to be registered.
  • You will then receive the following emails:
    • ‘Player Confirmation’ email(s) for the relevant age group(s)
    •  ‘PayPal Invoice’ email(s) for you to log on and pay
  • The ‘Player Confirmation’ email(s) may go to your junk email so please check there if you do not receive these and mark the new info@valleyfort.com email address as ‘Not Spam’ so you receive all future details!
  • The PayPal invoice(s) may take a few minutes to come through so please be patient.
  • If you would like to add a second Parent / Caregiver for the players registered then you can add this under ‘User Profile’ from the main menu and then clicking on ‘Edit Profile’.
  • NOTE: For any additional Player and second Parent / Caregiver emails registered then they will receive a ‘New Account User Creation’ email prior to the start of the season which will contain the password for them to log onto the Valley Fort App so they can view schedules and communications etc too. Please do not try to register these emails as new accounts via the App.

How do I know where and when my child trains / practices?

Mini’s ‘Non – Contact’ (U5 – U8) age groups typically train at Stanley Fort barracks in Stanley on a Sunday morning between 9:30am – 12pm.

Mini’s ‘Contact’ (U9 – U12) age groups typically train at either Aberdeen Sports Ground or HKIS in Tai Tam on a Sunday morning between 8am – 12pm. Friday night training starts around mid October and is at HKIS in Tai Tam between 6:30pm – 8:30pm. A bus runs the Southside to collect and drop off kids for Friday night training.

Colt’s (U13 – U19) age groups always train at Happy Valley Pitch 6. Training is on Tuesday and Thursday evenings from 6:30pm onwards and on a Sunday morning between 10:30am – 2pm.

For your specific training times, please check the age group section under ‘For players > Training times and venues ‘or contact your parent Head Coach. You can find venue locations / directions under ‘Contact Us’.

Please note detailed training times for the 2019/20 season are still being finalised and will be publicised as soon as possible.

How do I order kit for my child?

For the 2019/20 season all kit has been pre ordered by the club. There will be a name printing service available for a small fee, which we would encourage you to use. The printers will collect the top from training, and deliver it back a week later. Your Head Coach will be in contact with further details on fitting sessions and name printing (for Mini’s) during the first 2 – 3 weeks of training.

Do you have girls rugby?

Absolutely, we have girls teams at most, if not all, age groups in the Club. From U5 to U8 the girls play in mixed age groups separating from U9 which is in line with the HK Mini RFU guidelines. U9 is when player start ‘Contact’ rugby (tackling) so boys and girls train and play independently of each other. From U13 (Colts) some age groups do not have enough girls and therefore we combine those players across age groups. It’s our aim to have single Valley Fort entity teams per age group.

At what age does ‘Contact’ rugby start?

‘Contact’ (tackling) rugby starts at the U9 age group which is also when the boys and girls stream into their own teams.

Do you stream players? Or create teams of equal ability?

Valley Fort creates teams of equal ability in the U5 to U8 levels. At U9, coaches will start to tier players and at U10, streaming of teams starts in earnest.

My child is very small for his age, can he / she play in a younger age group?

The process of “playing down” is extremely cumbersome and needs to be medically justified. Decisions on any individual case rests with the HKRFU whose word is final.

When does the rugby season start and finish?

The rugby season start in early September and finishes in April the following year. The first day of training for the 2019/20 season is Sunday 1st September 2019. Some of their age groups finish a few weeks before the rest of the club season end.

In addition, our Colts boys and girls age groups (U13 and above) start pre – season conditioning / fitness training mid August.  The pre – season conditioning / fitness training for the 2019/20 season is Tuesday 15th August 2019.

If it rains, is there still practice?

Yes! Training and festivals are only cancelled in the following situations:

  • Typhoon signal 3 or above is hoisted,
  • Red or black rain storm warning,
  • Thunderstorm warnings

Where do my dues go?

The Club dues go towards the following:

  • Player kit
  • Purchasing equipment
  • Paying for professional coaches who coach the Colts, our ‘Contact’ Mini age groups and also help our volunteer parent coaches at various points in the season for our Mini ‘Non-Contact’ age groups
  • HKRFU Coaching and Referring classes for our volunteers
  • Subsidizing our year-end parties and social events
  • Tournament buses
  • Insurance
  • Other incidentals (first aid kits, maintenance of grounds…)

The Club accounts are audited every year by KPMG and available on request from the Chairman.

I want to get involved with the club. How do I do it?

The club is run nearly entirely by volunteers so we are always looking for people!

  • Coaching & Team Management – If you are interested in becoming a coach or a team manager, please contact your age group Head Coach.
  • Festival Committee – If you are interested in joining the Valley Fort festival committee, which will be held in January / February 2020, please contact info@valleyfort.com.
  • Social Committee – We have a number of social events throughout the year that we would love your help with. If you are interested in organising or supporting a social event, please contact info@valleyfort.com.
  • Website – If you are interested in helping us run our website, please contact info@valleyfort.com.